Attendance Policy

Implementation Date: March 1st 2015 Date of last Revision: September 11, 2017

Position Responsible:  Teachers and Academic Director 

Learning a language requires your active participation. Class attendance is required.  If you miss or are late for class, or if you leave class for any reason once it has begun, you not only miss something you may need to pass your level, you disturb the teacher’s instruction, and you affect the learning of others.

Policies: Level Courses, Skills courses, and Exam Preparation Courses

  1. In order to get a certificate of, you must have an overall attendance average of 80%).
  2. To qualify to take your Final Level Test without penalty, you must have an overall attendance average of 80% in the first three weeks (four weeks in the final semester of the year) of the term. Should your attendance average fall below 80%, a percentage will be deducted from your test results. The amount deducted will depend on your overall attendance percentage. See Program Outlines for details.
    Each exam is worth 30% of your morning class mark, and your morning class mark is worth 65% of your final mark.  Because participation, writing assignments, quizzes, and presentations also make up your final mark, it is mathematically possible to pass a level without taking an exam, however, it is unlikely.  You are strongly encouraged to participate in all aspects of your course in order pass the level.
    While a pathway program does not have an attendance requirement to take course tests, you must have 80% attendance to pass the course.  The consequences of falling below 80% attendance are severe, you will not receive a certificate which will affect direct placement with your pathways school since you must either pass the course or earn a qualifying score on an official IELTS test to meet your entrance requirement.
  3. Calculating Attendance: Classes meet three times throughout the day: (1) at 9:00 am, (2) 10:45 am, (3) 1:00 pm. Attendance is taken every day at each class meeting. Your average attendance is calculated by dividing the number of classes you attend by the number of classes for which you are registered.
  4. Late Arrivals: Late arrivals disrupt classes. If you are more than 10-minutes late, you will be considered absent. You may check with the teacher to see if you are permitted to enter the class but be prepared to not be let in class.   You will be marked as absent for the class even if the teacher permits you to attend the class.   When the teacher does not let you in the class, go to the student lounge and prepare for your next class.
  5. Leaving a class once it has begun is impolite and disrupts the class. Prayer breaks must be taken between classes. If you must leave a class for a bathroom break and you are not back within five minutes, your teacher will mark you absent for that class.  Students who are more than 10 minutes late in the afternoon may be allowed in class at the discretion of the teacher, however they will be marked absent for the afternoon class.
  6. Missed Tests and Exams: You can make up missed tests and exams only for serious illness or exceptional circumstances beyond your control. You must present a doctor’s note or other reliable documentation to the Academic Director to re-schedule your test or exam. As a courtesy, also please notify the Reception Desk by telephone or email to report your illness or explain your emergency. The telephone number is 604-669-2930. The email address is info@c9eg.com
  7. Excused Absences: The reason for any absence does not matter. The CLOUD NINE COLLEGE attendance policy allows for a percentage of absences to accommodate circumstances beyond your control. Manage this allowance wisely. Expect the unexpected to happen, especially in the last weeks of a course. If you have already used your allowable absences and you get sick or something unexpectedly happens, you will not be allowed to take your tests and you will not pass your level.
  8. Teachers will notify the Academic Director of any students who have missed two consecutive days of class.

 

Procedure:

 

  • Teachers are responsible for the enforcement and recording of all attendance issues for their classes. After a students first late arrival or first unexcused absence, teachers will do a revision of absenteeism policies and issue a verbal warning.  Students are to inform the school at 604-669-2930 or by email at  of any missed classes or if they are late. 
  • A second late arrival or second unexcused absence in a semester, students receive a written warning and a meeting with the Academic Director reviewing the Attendance Policy.
  • A third late arrival or third unexcused absencein a semester, students will meet with the Academic Director and must write a one page essay on the impotance of attending classes. This must be checked and approved by the Academic Director before the student may return to class.     
  • A fourth late arrival or fourth unexcused absence in the semester, meeting with the Academic Director and one day of class suspension.
  • A fifth late arrival or unexcused absence in the semster, meeting with the Academic Director and students may not qualify to complete a mid-term or final exam for the level.
  • Teachers will report any student who misses consecutive days and they will automatically meet with the Academic Director before being given permission to join their classes.

 

  1. Typical Class Timetable

 

Mondays Tuesdays Wednesdays Thursdays Fridays
Mornings
(15 hours)
9:00-10:30 General English (Integrated Skills) General English (Integrated Skills) General English (Integrated Skills) General English (Integrated Skills) General English (Integrated Skills)
Break
10:45-12:00
Lunch 12:00-1:00 Lunch Lunch Lunch Lunch Lunch
Afternoons
(8 hours)
1:00pm to 3:00pm Communication Communication Communication Communication Optional workshop
  1. Morning Classes
    Morning classes make up CLOUD NINE COLLEGE’s core curriculum and define your current level. You move from level to level by passing your morning class.  Text books will be issued for this course.
  2. Afternoon Classes supplement morning classes and focus on communication skills. They have three objectives:
    • (a) to help you pass your current level
    • (b) to help you work on weak areas
    • (c) to help you develop special interests

    If you are weak in a certain skill, your afternoon classes may be at a lower level than your morning class. This is OK.  It is quite acceptable to work at a lower level as this will help to improve your weaker skills. You will need to improve all four skills in order to pass from one level to the next.

    Your progress will be assessed as detailed below. This assessment system was developed to motivate and encourage you to participate actively in all components of your English language course in order to more effectively meet the learning outcomes of each level.  Should you have any questions, please speak with your teachers or the Academic Director.

    The morning class is worth 65% of your term mark and each term will be evaluated as detailed in the table below.  The final mark is an average of your first and second term marks.  To pass a level, you will need a minimum average of 65%.  Students whose attendance falls below 80% within a term will be permitted to write the term exam, however, 10% will be deducted from their exam score.  If attendance falls below 70%, 15% will be deducted and 20% will be deducted if attendance falls below 60% (and so on).

% Component Details
20% Participation Homework, Attendance, AWL Spelling Quizzes, in-Class Activities, Class & Teaching Evaluations
16% Reading Interchange intro-2: weekly reading section on the exams.

PET: 2 reading test per month and the average of the two are used for the evaluation.

FCE/CAE/CPE: One reading test per month.

16% Writing Interchange intro-2: weekly writing section based on the grammar studied that week.

PET: 2 writing tests per month

FCE/CAE/CPE: One writing test per month.

16% Listening Interchange intro-2: weekly listening sections on the exam.

PET: 2 listening tests per month

FCE/CAE/CPE: One listening section per month

16% Use of English (Grammar) Interchange intro-2: weekly grammar sections on the exam.

PET: Not applicable the grammar section is included in the reading section

FCE/CAE/CPE: One use of English test per month

16% Speaking Interchange intro-2: Scores are given by the teacher according to students speaking in class.

PET: Speaking test per month

FCE/CAE/CPE: One speaking  test per month

*Speaking test are recorded on MP3 and sent to the students.

The afternoon class is worth 35% of your term mark and will be evaluated as detailed in the table below.

% Component Details
25% Participation Homework, Attendance, in-Class Activities, Class & Teaching Evaluations
50% Term Project Each term students will be required to produce a larger assignment.  This may be group or class-based, individual, or a combination of both.  Students will receive information about the project at the beginning of each term.
25% Quizzes Weekly quizzes targeting any learning outcomes covered throughout the week

 

General English Morning Levels
Low

Beginner

(Literacy/A1)

2 Months

General English Literacy

Interchange Intro

 

A

 

B

High

Beginner

(CEFR A1+/A2)

2 Months

General English

100-200

Interchange 1

 

A

 

B

Pre-Intermediate

(CEFR A2-A2+)

2 Months

General English

300

Interchange 2

 

A

 

B

Intermediate

(CEFR B1-B1+)

2 Months

General English

400-500

Cambridge PET

 

A

 

B

Upper-Intermediate (CEFR B2-B2+)

2 Months

General English

600/700

Cambridge FCE

 

A

 

B

Advanced (CEFR C1-C1+)

2 Months

General English

800/900

Cambridge CAE

 

A

 

B

Proficiency

(CEFR C2)

2 Months

 

General English

1000

Cambridge CPE

 

A

 

B

Course Level Beginner Intermediate Advanced

 

 

Course Descriptions and Objectives:  GENERAL ENGLISH

Morning Program

Beginner Literacy

2 months

You will learn and grow confident using every day English.  Upon completion of the course, you will be able to talk about yourself, your family, daily routines, along with giving and expressing opinions in a variety of common settings.
 

100

2 months

You will build and expand your vocabulary so that you will be able to describe past, present and future events in greater detail.  You will learn how to give opinions about past and present experineces.  You also will learn about expressing future plans. 
Intermediate 300
2 months
This is a course designed for students wishing to improve their communicative ability in English in all four corea areas; speaking, listening, reading and writing.  At this level you have mastered most of the basic grammar points but still have difficulty expressing your thoughts and feelings cleerly. 
 

400

2 months

You will learn to deal with most situations as a tourist in an English speaking country.  You will be able to take part and lead factual conversations in a work environment and be able to write letters and notes on familiar topics.  Upon completion of the course, you will be well prepared to take the Preliminary English Test (PET).
 

 600

2 months

You will gain exposure to texts from a wide variety of sources and be able to talk with native English speakers on a wide variety of topics.  You will feel comfortable understanding English spoken on radio and television programs.  Upon completion of the course, you will be well prepared to take the First Certificate in English Test (FCE).
 

Advanced

800

2 months

Students will develop the skills for working, studying and living in an English-speaking environment.  Upon completion of the course, students will be well prepared to take the Certificate in Advanced English Test (CAE).
 

Proficiency

 

1000

2 months

You will learn how to express yourselves precisely and fluently.  You will be able to talk about complex and sensitive issues without awkwardness.  Upon completion of this course, you will be well prepared to take the Certificate of Proficiency in English Test (CPE).

Certificate of Completion:  You receive a certificate for each  level succesfully completed.

Course Descriptions and Objectives: Afternoon Courses
Beginner  

Communications 100 – 300

 

This course is designed to complement the morning courses that beginner students take.  It is designed as a communications class that touches on the four core areas of English; speaking, listening, reading and writing.  It offers expanded vocabulary building, a wider exposer to different accents in the listening section along with a greater chance to put their speaking skills into practice.
Pre-Intermediate

/Intermediate

 

Communications 400-700 This course is designed to complement the morning courses that intermediate students take.  It is designed as a communications class that touches on the four core areas of English; speaking, listening, reading and writing.  It offers expanded vocabulary building, a wider exposer to different accents in the listening section along with a greater chance to put their speaking skills into practice.  Timed readings are also completed to help student with their reading speed and comprehension.  In giving a presentation at the end of the month, students have the chance to grow confident speaking in front of others.
High/Advanced Communications 800-1000 This course is designed to complement the morning courses that High Intermediate and Advance students take.  As a communications class, it touches on the four core areas of English; speaking, listening, reading and writing.  Students will develop their fluency and critical speaking skills through discussions, presentations and debates.   It offers a vocabulary expansion section focussing on phrasal verbs, a wider exposer to different accents in the listening section along with a greater chance for students to put their speaking skills into practice.  Timed readings are also completed to help student improve their reading speed and comprehension.
After class Beyond English

“Expand and Explore”

Beyond English is a dynamic new program where you can choose from hundreds of courses offered around the city after school, in the evenings, and on weekends. You can practice the  language skills learning something new or getting better at something you already know how to do. Classes are delivered in different Colleges, Community Centres and Professional Schools. Duration and program costs vary according to the course selection. Students are responsible for the cost of the extra-curricular activities.

110-668 Seymour Street, Vancouver, BC, Canada, V6B 3K4