Dismissal Policy

Dismissal Policy
Implementation Date: March 1st, 2015 Date of Last Revision: November 10, 2017
Position Responsible: Operations Manager/ Registrar & Academic Director


Students are expected to meet and adhere to the Code of Conduct set out in this policy while completing a program of study at CLOUD NINE COLLEGE Vancouver. If necessary, students should request clarification from the Operations Manager/ Registrar or Academic Director. “Student” means a person who is presently enrolled at CLOUD NINE COLLEGE Vancouver.
Code of Conduct
While on CLOUD NINE COLLEGE Vancouver premises or in the course of activities or events hosted by CLOUD NINE COLLEGE Vancouver, students:
must comply with all applicable CLOUD NINE COLLEGE Vancouver policies, including the Attendance Policy;
must treat all students and staff with respect and must not engage in physically aggressive, threatening, harassing, discriminatory or otherwise offensive behaviour;
must not steal, misuse, destroy or deface CLOUD NINE COLLEGE Vancouver property;
must not consume, possess or distribute alcohol or controlled or restricted substances; and
must not contravene any provision of the Canadian Criminal Code or any other federal, provincial, or municipal statute or regulation.
The above list sets out examples of prohibited conduct. It is intended to help students understand the type of conduct that will be subject to discipline and is not exhaustive.
If students are on their own for the first time and tempted to do things that they normally would not do in their own country (for example: gamble, drink excessively, skip school, talk back to their teachers, go to bed very late, not go home until the very early hours of the morning, and the like), CLOUD NINE COLLEGE Vancouver’s advice is simply DON’T. Excessive behaviour is a serious matter. If CLOUD NINE COLLEGE or a student’s host family becomes aware of such excessive behaviours students will receive a written warning of misconduct and may be placed on probation, suspended, or permanently dismissed from CLOUD NINE COLLEGE.
CLOUD NINE COLLEGE has “zero tolerance” for verbal or physical aggressive or abusive behaviour. CLOUD NINE COLLEGE is a learning community based on respect, courtesy, and hospitality. If someone cannot do what students want or holds a view that is different, students must show respect, listen to what others have to say, and try to understand. Force is never a correct option. If a teacher or member of the CLOUD NINE COLLEGE staff tells a student that their words or actions are aggressive, consider it to be an oral warning.
Notice of Misconduct
Students will receive an oral warning if they do not follow school rules or are in danger of losing their Good Standing. An oral warning is a sign that a student is ‘slipping’ and must improve their performance or behavior. Teachers will record the misconduct in the Misconduct Log in the teacher’s room and inform the Academic Director of the situation.
Students will receive a written warning and may be placed on probation or suspended for a specified period for a second violation of a rule that they have been warned about before or if for some reason they are no longer in Good Standing. Decisions concerning academic probation and suspension (including the length of suspension) rest with the Academic Director and/or the Registrar. If a student is suspended, missed classes count as absences.
Probation, Suspension, and Dismissal
Students can be placed on probation if
(a)their attendance drops below 75%,
(b)they have received more than three “English Only” violations in one semester,
(c)they have been academically dishonest [see Academic Policies]
(d)they are a legal minor and disregard their guardian’s regulations, or
(e)they act aggressively (either verbally or physically) towards another CLOUD NINE COLLEGE student, teacher, or staff member.
Students can be suspended or dismissed permanently from CLOUD NINE COLLEGE without prior warning, credit for missed classes, and tuition refund according to refund policy if
(a)students act with violence towards another CLOUD NINE COLLEGE student, teacher, or staff member,
(b)students use or distribute controlled substances to others on the school premises,
(c)students repeat any action for which they have been placed on academic probation, or
(d)students are a legal minor and disregard a guardian’s regulations or are known to have used alcohol or a controlled substance.
If a student is suspended or dismissed permanently from CLOUD NINE COLLEGE,
(a)they are not allowed to participate in CLOUD NINE COLLEGE social activities.
In the event of any infraction involving written notice, probation, suspension, or permanent dismissal, the Registrar and/or Academic Director may send reports to others as may be appropriate to the situation:
(a)If a student is a minor, their parents and homestay guardian will also be notified either by telephone, email, or conventional mail,
(b)If a student’s tuition is being paid by a sponsor, CLOUD NINE COLLEGE will notify the sponsor,
(c)If a student has come to CLOUD NINE COLLEGE through an agent, CLOUD NINE COLLEGE will notify the agent if the registrar and/or the Director of Studies deem it appropriate, or
(d)If a student is in Canada on a visitor or study visa, CLOUD NINE COLLEGE will notify the appropriate governmental authorities (e.g. the student’s embassy, the office of Citizenship Immigration Canada (CIC), etc.)
Students who violate the Code of Conduct will be subject to the procedures and discipline outlined below, which may include immediate dismissal from the institution.
1)All concerns relating to student misconduct shall be directed to the Academic Director. Concerns may be brought by staff, students or the public.
2)The Academic Director will arrange to meet with the student to discuss the concern(s) within 5 school days of receiving the complaint. If the alleged conduct is of such a serious nature that an immediate dismissal may be warranted, the Academic Director will meet with the student as soon as is reasonably possible.
3)Following the meeting with the student, the Academic Director will conduct whatever further inquiry or investigation is necessary to determine whether the concerns are substantiated.
4)Any necessary inquiries or investigations shall be completed within 5 school days of the initial meeting with the student.
5)The Academic Director will meet with the student and do one of the following:
(a)Determine that the concern(s) were unsubstantiated;
(b)Determine that the concern(s) were substantiated, in whole or in part, and either:
(i)Give the student a warning setting out the consequences of further misconduct;
(ii)Set a probationary period with appropriate conditions; or
(iii)Recommend that the student be dismissed from CLOUD NINE COLLEGE Vancouver.
6)The Academic Director will prepare a written summary of the determination. A copy shall be given to the student,and the original will be placed in the student file.
7)If the student is issued a warning or placed on probation, the Academic Director and the student will both sign the written warning or probationary conditions and the student will be given a copy. The original document will be placed in the student’s file.
8)If the recommendation is to dismiss the student, the Operations Manager/ Registrar of the institution will review the recommendation and accept or reject it. If the recommendation is accepted by the Operations Manager/ Registrar, the Academic Director will meet with the student to dismiss him/her from study at the institution. The Academic Director of the institution will deliver to the student a letter of dismissal and a calculation of refund due or tuition owing, in accordance with PTR S. 32(4). If the recommendation is rejected by the Operations Manager/ Registrar, the Operations Manager/ Registrar PTA will follow steps 5 through 7, above.
9)If a refund is due to the student, CLOUD NINE COLLEGE Vancouver will ensure that a refund is forwarded to the student within 30 days of the dismissal.
10)If the student owes tuition or other fees to the institution, CLOUD NINE COLLEGE Vancouver may undertake the collection of the amount owing.

110-668 Seymour Street, Vancouver, BC, Canada, V6B 3K4